What does a wedding planner do?
I’ve written about this topic before, but I realised I’ve never addressed the question quite so directly. As more couples consider hiring a wedding planner, it’s important to explore why this decision can be transformative for your big day. Every planner is different, and choosing the right one should come down to aligning with someone whose values, style, and personality resonate with you.
Expert budget management
One of the most significant advantages of hiring a wedding planner is their expertise in budget allocation. Planning a wedding can feel overwhelming, especially when faced with a lump sum budget and no clear guidance on how to distribute it. Without experience, it’s easy to book vendors blindly and risk overspending in one area while neglecting another. A planner will structure your budget according to your priorities, ensuring you stay on track. As your needs evolve, they will guide you through adjustments—if you splurge on one vendor, they will help you offset the cost elsewhere to maintain financial balance.
Streamlined supplier sourcing
The wedding industry is vast, with an overwhelming number of vendors to choose from. If you’ve recently gotten engaged, your social media feed is likely flooded with countless supplier recommendations, making the selection process even more daunting. Wedding planners, however, have established connections, industry knowledge, and firsthand experience working with trusted vendors. We carefully curate recommendations based on your vision, ensuring you make informed choices with confidence and ease.
Wedding design and styling
Not all wedding planners will call themselves wedding designers. Some choose to specialise in other areas and steer-clear of having any design input, but all of us are detail-oriented and hyper-organised. However, for couples who prioritise aesthetics, a design-led wedding planner is invaluable. I consider myself a ‘creative organiser,’ seamlessly blending logistical expertise with a strong design perspective. If wedding design and styling is important to you, seek a planner with a design-driven approach. We craft cohesive mood boards, develop detailed design proposals, source décor elements, collaborate with florists on floral arrangements, and oversee stationery selection—ensuring your wedding is visually stunning and reflective of your unique style. If you opt for a wedding planner that doesn’t do the design elements then they might add a wedding stylist to your supplier list.
Logistics and supplier management
Managing the logistics of a wedding is often the most stressful aspect for couples. Juggling vendor contracts, deposits, timelines, and communication—especially while working full-time—can quickly become overwhelming. Wedding planners alleviate this burden by serving as the central point of contact for all vendors. We handle the intricate details, from scheduling vendor arrivals to orchestrating a seamless flow of events. Our role extends beyond simply creating a timeline; we consider every nuance, such as ensuring musicians arrive at the perfect moment or factoring in guest transition times between locations.
Seamless on-the-day coordination
Come the day itself, your wedding planner will be there to run the show. After months of meticulous planning, we oversee setup, coordinate suppliers, manage guest inquiries, and handle last-minute adjustments—allowing you to fully immerse yourself in the joy of your celebration. For couples who may not require full-service planning, I also offer on-the-day coordination as a separate service, a service I highly recommend, especially for dry-hire or private home weddings where additional logistical support is essential.
Elevating your vision
If you’re looking to create a wedding that stands out, a planner can help transform your ideas into something extraordinary. We’ve seen countless weddings and understand what’s been overdone versus what feels fresh and innovative. Whether it’s reimagining traditional elements or incorporating unexpected details, we ensure your wedding is distinctive, unforgettable, and uniquely yours.
If you’ve been contemplating whether to hire a wedding planner, I hope this has provided insight into the immense value we bring to the table. And trust me—this is just the tip of the iceberg when it comes to what we do! I would love to hear about your wedding plans and explore how I can help bring your vision to life. Feel free to browse my services or contact me directly—I look forward to connecting with you!
